ATS Operations and Program Administrator

Apply now Job no: 523026
Work type: Staff
Location: Chancellor's Office
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of ATS Operations and Program Administrator. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.


The salary range for this classification is $5,022 to $9,083 per month. The anticipated salary hiring range is up to $6,067 per month, commensurate with qualifications and experience.


Administrative Analyst/Specialist – Exempt II

Position Information

The California State University, Office of the Chancellor, is seeking a ATS Operations and Program Administrator to oversee and monitor the budget and operations of the department. This includes analyzing the fiscal and budgetary policies and procedures, budget reporting, managing, and processing all departmental fiscal transactions, processing staff attendance and operational transactions. The incumbent also acts as a financial thought-partner with department colleagues to maximize resources and provides recommendations related to financial and operational procedures. This position is responsible for ensuring that all transactions follow CSUCO and state fiscal policies, practices, and procedures. The incumbent also coordinates and oversees the operations and programs of Affordable Learning Solutions initiative.


Under the general direction of the Assistant Vice Chancellor, Academic Technology Services, the ATS Operations and Program Administrator will:

Under the general direction of the Vice Chancellor of Academic Technology Services, the Operations and Program Administrator will provide coordination and support.  The position will

-Coordinate communication and support between the CSU Chancellor’s Office and CCC & CSU campuses regarding Affordable Learning Solutions collaborating with and in support intersegmental course materials’ affordability programs including the campus coordinators including fiscal and program requirements.

-Administer, process, and track all financial departmental transactions, including but not limited to IFT/CPO allocations, proposal requests, contracts, special consultant recruitments, purchase orders, invoices, procurement credit card, expenditure and budget transfers, travel, employee reimbursements, and other documentation required for proper fund expenditure and accounting for numerous systemwide ed tech contracts.

-Review and analyze financial reports and reconcile financial transactions in partnership with CO Accounting, Financial Services, Budget Office, Procurement, Asset Management.

Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for the departments across funding sources including general fund, lottery, grants, and trust accounts.

-Maintain policies and practices to coordinate and report on ATS budget, grant funds and additional reports as required.

-Coordinate and track the ed tech contract implementations throughout the CSU.  Coordinate the application process with CO InfoReady administrators, systemwide reviewers, and advisory committee.

-Serve as point of contact for ATS information as other CO/CSU units or ATS partners and vendors. information.

-Oversee COOL4Ed site repository including textbook and ADA reviews, and COOL4Ed activities as needed.

-Coordinate the reporting aspect of legislative requirements, i.e. SB 1359 and the Zero Cost Course Materials program.

-Responsible for and maintains budgetary oversight of ATS projects, consisting of budget projections, planning, and fiscal analysis of ATS operations.

-Maintains multiple ATS accounts including grants and coordinates and oversees annual billing procedures.

-Reconcile accounts monthly and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources’ policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed.

-Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis.

-Formulates policies and practices to control and report on ATS payroll, budget, grant funds, inventory, and other reports required by ATS management.

-Coordinates, updates, and implements ATS documentation concerning partner relationships and all related ATS processes and procedures.

-Acts as liaison between suppliers, vendors, and contractors for ATS.

-Administers, coordinates, and maintains the purchasing of ATS electronic equipment, software, books, and supplies.

-Maintains portions of ATS web pages at website.

-Assesses, formulates, develops, and maintains ATS administrative and operations processes and tools under guidance.

-Oversee ATS operations including maintain, coordinate, and process inventory of technical and software equipment as required by the CO.

-Supports ATS meetings and collaborates with ATS staff and contractors regarding operational activities related to ATS conferences, meetings, workshops, trainings, etc.

-Serves as a point of contact for ATS information whenever CSU units or ATS partners request information.

-Performs lead responsibilities for administrative staff and student assistants including training and evaluation.

-Coordinates legislative implementations’ logistics, communications, and reporting activities.

-Provide general assistance to department staff as needed for the effective and efficient operations.


This position requires:

-A Bachelor's degree in relevant discipline, or five years of equivalent combination of education and experience is required. A Master's degree is preferred.

-At least 5 years’ experience with open educational resources (OER) to include working with a wide range of grantee staff to help support the development of OER programs on individual campuses.

-At least 5 years’ experience in project management of complex programs in higher education or relevant area.

-At least 5 years’ experience working with grant projects to include budget and fiscal support to ensure adherence to requirements, policies, and reporting.

-A minimum of 5 years of financial oversight experience, including monitoring budgets, billing, processing, and transferring funds, while ensuring financial policy compliance.

-Working knowledge and experience in the higher education environment, structures, and terminology is preferred as the incumbent will work with representatives from internal and external universities and colleges.

-Excellent technical skills including Microsoft Office and other database software such as SharePoint, Data Warehouse, and/or PeopleSoft.

-Experience with CSU systemwide business operations, policies, and procedures.

-Experience with administrating grant programs, operations, policies, and procedures internal and external to the CSU.

-Excellent communication skills, including written and oral communication, and professional interaction and diplomacy.

-Proven ability to plan, coordinate, and execute large projects with minimal oversight.

-Independently evaluate, set workload priorities, exercise discretion, and take initiative while supporting a variety of projects that may be confidential and sensitive in nature.

-Analyze problems accurately and identify and develop appropriate recommendations leading to solutions.

-Strong and proven project management skills.

-Demonstrated knowledge of OER and the implementation of OER initiatives

-Ability to handle multiple work priorities.

-Strong communication and leadership skills to coordinate simultaneous multiple projects to completion.

-An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace.

-Experience working effectively with a diverse population of individuals with different cultural and ethnic backgrounds and abilities.

-Ability to establish and maintain positive working relationships with colleagues, faculty and staff representing diverse ethnic, cultural, socioeconomic, and learning abilities.

-Ability to handle multiple work priorities while demonstrating problem-solving and critical thinking skills.

-Strong leadership skills to coordinate simultaneous multiple projects to completion.

-Maintain working knowledge of University SIS, LMS and other systems in order to access student information to provide assistance as required.

Preferred Qualifications

-Possess a problem-solving approach, personal initiative, and professional demeanor.

-Interest in serving multiple organizations in the Chancellor’s Office and across the CSU.

-Ability to maintain good working relationships with staff, outside vendors, and service providers.

-Proven record of organizational and administrative skills including the ability to simultaneously coordinate multiple projects.

-Ability to develop new ideas and look for ways to continually improve services.

-Knowledge of digital accessibility and disability inclusion and experience managing projects that require compliance with non-functional requirements (e.g., security, privacy) including accessibility.

Application Period

Priority consideration will be given to candidates who apply by December 23, 2022. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:


This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at


The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

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