Executive Writing Assistant Manager

Apply now Job no: 524071
Work type: Management (MPP)
Location: Chancellor's Office
Categories: MPP, Administrative, At-Will, Full Time

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Executive Writing Assistant Manager. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.


The salary range for this classification is $3,750 to $11,146 per month. The anticipated salary hiring range is up to $7,125 per month, commensurate with qualifications and experience.


Administrator I

Position Information

The California State University, Office of the Chancellor, is seeking an Executive Writing Assistant Manager to assist in developing communications strategy and independently manages communications projects, preparing communications materials for the Executive Office, University Relations and Advancement, and other units within the Chancellor’s Office.

Alongside the Senior Director of Executive Writing and Speechwriter, the Executive Communications Assistant Manager ensures accuracy of fact, appropriateness of tone and consistency of message in high-level internal and external communications. This is an essential quality-control function that protects the public image of the California State University.


Under the general direction of the Senior Director of Executive Writing, the Executive Writing Assistant Manager will:

-Under supervision of the Senior Director of Executive Writing and Speechwriter - with project oversight from the Chancellor's Chief of Staff and Vice Chancellor for University Relations and Advancement - the Executive Communications Assistant Manager is responsible for independent project direction, project creation and quality assurance as appropriate to achieve goals and policy directives of the Chancellor, Vice Chancellor, trustees and other senior leadership. Projects may include speeches of varying lengths, correspondence, articles, memos, video scripts, presentations, briefings and talking points, among others.

-The incumbent ensures accuracy of fact, appropriateness of tone and consistency of message in high-level internal and external communications. This is an essential quality control function that protects the public image of the California State University.

-The incumbent assists in the management of Executive Writing workflow, including assigning projects, tracking progress, and ensuring timely completion and approval.

-The incumbent will work directly and often independently with the Chancellor and the Chair of the Board of Trustees. This requires participation in confidential leadership discussions and access to confidential information.

-A significant responsibility of the Executive Communications Assistant Manager is to prepare and review materials for the Board of Trustees.


This position requires:

-A bachelor's degree in English, journalism, public relations, public policy, political science or a related field or equivalent combination of education and experience; a master's is preferred.

-A minimum of three years of communications experience in an education or government setting, with specific experience writing for senior and/or executive leadership.

-Experience writing and editing according to the Associate Press Stylebook or an AP-based style guide.

-Ability to function effectively at the executive level in a large and complex organization and to contribute to the overall management of such an organization.

-Experience producing high-quality documents with Microsoft Word, Microsoft PowerPoint, and Microsoft Excel.

Preferred Qualifications

- Experience with Adobe Acrobat, Adobe Photoshop and related programs is preferred.

-Excellent communication skills, both written and verbal.

-Knowledge of best practices related to the development and implementation of public relations/public affairs strategy.

-Ability to exercise a high degree of independence, judgment and discretion.

-Ability to work under pressure and with short deadlines.

Application Period

Priority consideration will be given to candidates who apply by February 8, 2023. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at:


This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.


The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

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