Job Summary

The Resource and Operations Analyst Lead manages planning, logistics, budgets, and HR functions for all Undergraduate Education (UE) units that support the development and delivery of the academic curriculum and programs. Major responsibilities include advising the Dean on budgetary and strategic planning, while working independently to assist in the development and administration of complex fiscal services and policy compliance in financial and personnel matters for UE. The Analyst assists with all phases of planning and implementation of all projects initiated or administered from the UE office, including resource management, assessment and evaluation, and reporting. The incumbent in this position works closely with the Dean and Associate Dean of Undergraduate Education, the Provost and College offices (with Deans, Associate Deans, Chairs and staff) to ensure all necessary data and reporting is complete. 

Key Responsibilities

• Develops project plans based on the established timeline and budget, while overseeing and analyzing the internal project tracking systems.
• Effectively communicates difficult/sensitive information tactfully
• Evaluates and analyzes academic approval requests and sets up class sections for enrollment for Study Abroad and Away programs
• Creates and prepares yearly forecasts for future budgets for UE programs, working independently and with other UE staff as needed
• Responsible for unit’s budget proposals, MOUs, and grants
• Oversees all UE accounts, including General Fund, PACE, Research Foundation, and Tower Foundation, to ensure budgetary compliance with state, CSU and SJSU policies
• Oversees all recruitment activities for staff, faculty and student assistants, ensuring the unit is in compliance with HR and/or Faculty Affairs policies and procedures
• Arranges and schedules meetings, including coordinating logistics with executive staff across the university
• Assists with processes and procedures pertaining to staff performance evaluations and other personnel issues
• Oversees day-to-day operations and provides lead work direction to UE administrative staff and student assistants
• Provides basic troubleshooting of IT for office and online meetings through telepresence

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Ability to effectively present ideas and concepts in written or presentation format
• Working knowledge of software applications: word processing, spreadsheet, database management
•  Ability to investigate and analyze problems having broad administrative impact
• Excellent customer service, networking, and public relations skills
• Knowledge of budget policies and procedures

Required Qualifications

• A bachelor's degree and/or equivalent training
• Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Bachelor's degree in a related field
• Experience managing academic program operations, curriculum processes, or academic scheduling functions
• Experience with university budget forecasting, financial reporting, and fund reconciliation
• Demonstrated success leading process improvement initiatives that increased efficiency and compliance
• Experience interpreting and applying collective bargaining agreements and managing personnel transactions in a unionized environment

Compensation

Classification: Administrative Analyst/Specialist – Exempt II
Anticipated Hiring Range: $6,151/month - $7,499/month (Step 4 – Step 14)
CSU Salary Range: $5,797/month - $8,445/month (Step 1 – Step 20)


San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: March 5, 2026, through March 22, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.