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Job Summary
Under general supervision of the Associate Dean for Collections, Systems, & Digital Strategies, this position contributes to the fulfillment of the Acquisitions and Electronic Resources unit functions, in addition to contributing to the overall services and programs of CSDS and the Library. Primary responsibilities include leading library acquisitions processing including ordering library materials; receiving and processing materials in the library management system and preparing them for use; verifying accuracy of materials received against orders placed; monitoring acquisition expenditures, troubleshooting acquisitions and e-resource related problems with vendors; and tracking and compiling expenditures for annual statistics and audit reports.
This position has the potential to be fully remote within the state of California.
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Department Summary
Collections, Systems, & Digital Strategies (CSDS) comprises the collection development, acquisitions, electronic resource management, systems, stacks maintenance, and resource sharing functions of the library. CSDS is responsible for acquiring and managing new books and serials in all formats, overseeing the library collections, and maintaining the data in library systems including the online catalog. This team collaborates with the College Librarians and other teams in the library to find, acquire, organize and maintain the materials our community needs.
The Robert E. Kennedy Library is nationally recognized for its distinction in engaging the students and faculty of the Cal Poly university community. While integrating traditional library resources and services with digital tools and platforms, the library continuously experiments to adapt its services, programs, and spaces to meet the evolving academic programs, research interests, and needs of the university community. Annual visits exceed 1.5 million.
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Key Qualifications
- Demonstrated expertise and comprehensive in-depth knowledge of automated academic library, acquisitions, and electronic resources management programs, online resources, databases, and systems, especially the Acquisitions and Resource Management workflows in the library resource management system, as well as link resolver, authentication, and electronic data exchange (EDI) software, to perform assigned duties, technical work and/or assist patrons.
- Comprehensive and in-depth knowledge of the concepts and issues related to the lifecycles of print and electronic resources; general knowledge of concepts and issues related to preservation.
- Demonstrated ability to perform technical aspects of work assignments including a strong ability to interpret overall library policies and procedures, and operations, standards, ethics, and best practices as they pertain to acquisitions and individual work, as well as demonstrated experience evaluating procedures and recommending changes.
- Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing workflow, and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resources practices and payroll procedures.
- In-depth and comprehensive knowledge of library accounting and budget policies and procedures, including the ability to collect, organize and analyze data to support planning and budgeting.
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Education and Experience
- High School or Equivalent certification plus four years of related library and/or clerical experience or an equivalent combination of experience and education.
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Salary and Benefits
Anticipated Hiring Range: $5,403 - $6,084 per month
Classification Range: $4,611 - 6,718 per month
Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
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Cal Poly
Cal Poly is a nationally ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 22,000 top-tier students come to San Luis Obispo and Cal Poly Maritime Academy in Solano County to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities, maritime and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit www.calpoly.edu.
As part of the California State University, the nation's largest public four-year university system, Cal Poly employees contribute to a broader mission of advancing knowledge, creating opportunity and serving the people of California.
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Equal Opportunity and Excellence in Education and Employment
This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.
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Supplemental Information
Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
Positions are posted for a minimum of 14 calendar days.
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