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Job no: 523062
Work type: Management (MPP)
Location: Chancellor's Office
Categories: MPP, Administrative, At-Will, Full Time
Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Contracts Manager. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.
The California State University, Office of the Chancellor, is seeking a Contracts Manager to be responsible for essential aspects of public works procurement activities supporting Capital Planning Design and Construction (CPDC) and campuses. This includes leadership of systemwide shared services and strategic sourcing initiatives related to capital development and facilities operations, reviewing, and executing Public Works contracts, identifying and implementing process improvements, and providing foundational support. The incumbent will be a key point of contact for campus personnel to assist with procurement activities. The incumbent will work closely with CPDC personnel to support their department priorities, initiative and reporting.
Under the general direction of the Director of Procurement Operations, the Contracts Manager will:
-Lead CPDC efforts and act as a main point of contact in providing support to public works procurement personnel at campuses when questions and improvement opportunities arise.
-Assist CPDC in the development of new or revised project construction delivery methods.
-Establish and maintain public works procurement templates, standards, and standard operating procedures in support of CS&P, CPDC and campuses.
-Lead cross-functional project teams for high level CSU strategic sourcing and shared services initiatives involving public works contracts. Develop and issue RFQ/RFPs as necessary.
-Provide procurement-related training and review to ensure consistency of format and quality across contacts developed within CS&P and CPDC.
-Provide support and guidance to CPDC units and campuses in applying negotiation skills to persuade, influence and explore positions and alternatives to reach outcomes that will gain acceptance and commitment of all parties and meet the CSU's strategic procurement objectives.
-Provide support and guidance to CPDC units and campuses as needed as they analyze and make decisions to ensure contract terms and conditions have favorable pricing, terms, etc.
-Review and analyze public works related policy, legislation and regulatory matters. Identify legislative changes needed to streamline procurement.
-Resolve complex contractual issues.
-Analyze spend, bidding, awards, supplier performance, customer satisfaction and other benchmark information for key initiatives.
-Interpret, explain, and apply rules and public policy. Maintain and update policies and procedures.
-Support implementation of quality improvements related to CS&P’s and CPDC’s software development and recommend the process flows that are best suited to the functional use of the respective software and department.
-Propose and annual plan to achieve department goals and update quarterly in collaboration with your supervisor. Plan and progress on goals will be used as part of the annual performance evaluation and division Balanced Scorecard quality improvement program.
This position requires:
-A Bachelor's degree in business or related field, or equivalent work experience in procurement or related discipline, or equivalent combination of education and related work experience.
-A minimum of six years of increasingly responsible procurement related experience, including public works
-Working knowledge of the RFI/RFQ/RFP process including the development of content, evaluation of proposals, supplier selection processes, negotiation approaches for bid events or sole sources and managing the resulting contracts.
-Demonstrated knowledge of various construction delivery methods.
-Experience in the solicitation, development, execution, and administration of large-scale contracts.
-Detailed working knowledge of the overall strategic sourcing process and concepts as well as approaches to cost reduction in the supply chain.
-Working knowledge of and ability to interpret and apply public code to CSU procurement activities.
-Demonstrated project management competence, time management skills, and ability to deliver exceptional customer service. Ability to work well with multiple competing priorities, manage projects and meet deadlines.
-Demonstrated interpersonal and communication skills. Ability to work collaboratively in a team-oriented environment across organizational lines and at all organizational levels.
-Working knowledge of purchasing systems and general knowledge of e-commerce.
-Demonstrated experience working in collaborative alliances with others in higher education or similar institutions.
-Excellent analytical skills as well as outstanding written, oral, and interpersonal communication skills.
-An understanding of the principles of organization and management within the higher education environment.
-Working knowledge of ethical standards, internal controls, policies, and procedures related to purchasing and material management.
-Ability to travel for purposes of university business.
-Extensive skill in using Microsoft Office Suite of products, including Word, Excel, and Outlook, to perform analytical tasks and quantitative modeling, to present and support recommendations.
-A Master's degree in Business or related discipline and purchasing experience in the public sector or higher education.
-National certification through a professional procurement association.
-Working knowledge of other purchasing systems such as spend analytics, e-sourcing (eRFx), reverse auctions, and contract management.
-Significant hands-on experience administering a portfolio of contracts for products and services and conducting related supplier/customer management activities.
Priority consideration will be given to candidates who apply by January 3, 2023. Applications will be accepted until the job posting is removed.
How To Apply
Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.
Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).
If hired, you will be required to furnish proof that you are legally authorized to work in the United States.
COVID19 Vaccination Requirement
The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/
Mandated Reporter Per CANRA
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Conflict of Interest
The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.
Advertised: December 15, 2022 (8:35 AM) Pacific Standard Time
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